PRIME AMERICA

REAL ESTATE

PRIME AMERICA

REAL ESTATE

Site Inspection Report

Property Address:

Inspector Name

Date & Time

Weather Conditions

Sunny Cloudy Raining Snowing

Property Type

# of Vacant Units Inspected

1. Exterior & Grounds

Sidewalks & Curbs

Check for trip hazards, sweeping needs, DOT compliance.

Good Fair Poor

Facade / Masonry (LL11)

Good Fair Poor

Landscaping & Courtyards

Good Fair Poor

Exterior Notes

2. Lobby & Vestibule

Cleanliness & Odor

Pass Fail N/A

Security, Intercom & Cameras

Working Issue N/A

Package Area & Mailboxes

Organized Cluttered

Lobby Notes

3. Elevators

Cab Interior & Ride Quality

Pass Issue N/A

Certificates Displayed

Yes Missing

4. Hallways & Stairwells

Walls, Floors & Carpets

Good Fair Poor

Lighting, Exit Signs & Stairwell Egress

Pass Issue/Blocked

5. Basements & Roof

Boiler/Mech Cleanliness & Leaks

Pass Fail/Leaks

Garbage & Recycling (DSNY Setup)

Compliant Needs Attention

Roof Membrane & Drains

Intact Damaged

6. Amenities & Laundry Room

Laundry Machines

Working Issues N/A

Compactor / Trash Chute Rooms

Clear Dirty

7. Vacant Units (Turnover Check)

Turnover Progress & Security

Pass Behind/Unsecure

Vacant Unit Notes / Schedule

8. Life Safety & Compliance

Fire Extinguishers & Smoke Detectors

Operational Issue

Required Signage & Boiler Logs

Compliant Missing

9. Key Action Items / Follow Ups

1. Ownership & Distribution Information

Title Held As Follows:

Owner's Name:

Owner's Address:

Owner's Phone:

Original Statements / Vouchers Sent To:

Additional Statements To:

2. Professional Contacts

Owner's Attorney:

Owner's Accountant:

Owner's Insurance Broker:

Construction Firm:

Architect:

Copies of Plans & Specs To:

3. Financials & Utilities

Mortgagee:

Loan Pmt Amount & Due Date:

Electric Acct Numbers:

Gas Acct Numbers:

Water Acct Numbers:

Washer/Dryer Service (Agency & % to Bldg):

Scavenger Service:

Exterminator Service:

Other Contractors (Lawn, Pool, HVAC, etc.):

Property Type:

Residential Specialized Housing Office Retail Industrial

Size / Number of Units:

1. Physical Inspection Matrix

Manager must personally inspect every inch of the property.

Items / Area	Conditions	Repairs Needed	Est. Cost ($)
EXTERIOR
Roof / Parapet
Facade / Masonry
Parking / Sidewalks
INTERIOR
Lobby / Vestibule
Hallways / Stairs
Elevators / Mech
Vacant Units

2. Compliance & Safety (NYS & Federal Laws 2026)

Facade (Local Law 11): Inspected & safe

Carbon Emissions (Local Law 97): Data reported & action plan active

Lead Paint (HPD/EPA): Certifications up to date for pre-1960 bldgs

DOB Requirements: Annual Boiler & Elevator inspections filed

DHCR Rent Stabilization: Annual registrations filed (if applicable)

Business Licenses: Certificates of Occupancy (C of O) & specialized licenses active

3. Emergencies & Threats

Emergency Contacts properly posted in lobby/areas.

Fire Safety / Evacuation Plan active and distributed to tenants.

Bomb Threat Checklist: Available at front desk, management office, or security console.

Personnel trained on Bomb Threat procedure (Date):

Current Occupancy Rate (%):

Target Demographics / Ideal Tenant Profile:

3. Marketing Media & Signage

Current Marketing Assets:

Professional Photography needed 3D Virtual Tours / Matterport needed Floor plans available / accurate Drone / Exterior shots needed

Signage Requirements:

"For Rent" Sign on Exterior Leasing Office Directionals Window Decals / Banners Amenity Wayfinding Signs

4. Market Context & Concessions

Neighborhood Highlights (Transit, Parks, Schools):

Current / Proposed Concessions:

Target Portals (StreetEasy, Apartments.com, Listing Systems, etc.):

Inspector / Manager Signature

Date

PRIME AMERICA

1. Exterior & Grounds

Sidewalks & Curbs

Facade / Masonry (LL11)

Landscaping & Courtyards

2. Lobby & Vestibule

Cleanliness & Odor

Security, Intercom & Cameras

Package Area & Mailboxes

3. Elevators

Cab Interior & Ride Quality

Certificates Displayed

4. Hallways & Stairwells

Walls, Floors & Carpets

Lighting, Exit Signs & Stairwell Egress

5. Basements & Roof

Boiler/Mech Cleanliness & Leaks

Garbage & Recycling (DSNY Setup)

Roof Membrane & Drains

6. Amenities & Laundry Room

Laundry Machines

Compactor / Trash Chute Rooms

7. Vacant Units (Turnover Check)

Turnover Progress & Security

8. Life Safety & Compliance

Fire Extinguishers & Smoke Detectors

Required Signage & Boiler Logs

9. Key Action Items / Follow Ups

1. Ownership & Distribution Information

2. Professional Contacts

3. Financials & Utilities

4. Records to Secure (Checklist)

1. Physical Inspection Matrix

2. Compliance & Safety (NYS & Federal Laws 2026)

3. Emergencies & Threats

1. Building Amenities & Shared Features

2. Unit Features & Finishes

3. Marketing Media & Signage

4. Market Context & Concessions